10 Common Landlord Mistakes—and How Property Managers Help Avoid Them

As a landlord or prospective real estate investor, ensuring that you have a reliable cash flow and success…

As a landlord or prospective real estate investor, ensuring that you have a reliable cash flow and success requires careful planning and attention to detail. With this in mind, avoiding common mistakes can save you a lot of money and stress down the line. That’s where 3 Options Realty comes in as your trusted partner for exceptional property management services. We leverage extensive expertise and knowledge to help landlords successfully navigate property ownership and grow their investments. Let’s delve into the 10 common mistakes landlords make and how property managers can help avoid them.

Inadequate Tenant Screening

The most crucial aspect of owning rental property is making sure you select good tenants. While landlords may opt for a more hands-on approach, without the expertise and equipment required they risk unreliable tenants and frequent vacancies. The best way to avoid such scenarios is to hire a professional property management company to handle tenant screening. Unlike untrained individuals, professionals use credit checks, background checks, contact references, and verification of income to choose tenants who will pay rent on time and adhere to the lease terms.

Poor Lease Agreements

When renting property, it is crucial to use a state-specific and attorney-approved lease for your tenants. A poorly written or generic lease agreement can leave you vulnerable to legal issues and other problems down the road. A reputable property manager can ensure compliance with local laws and liaise with legal professionals to customize your lease and protect your interests. Additionally, they ensure the lease outlines the responsibilities of the landlord and renters.

Poor Property Maintenance

Another common mistake property owners make is neglecting maintenance. While most systems can run for years without showing signs of damage, minor issues can escalate and wreak havoc. It is advisable for landlords to establish a regular maintenance schedule, addressing repair requests quickly and efficiently. This may involve using insured vendors and professional contractors to ensure the job is done right the first time. Property managers have built long-term partnerships with different experts, ensuring timely and accurate repairs.

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Lack of Clear Communication

Clear communication with renters is vital for a positive landlord-tenant relationship. However, landlords can be overwhelmed with property management duties, leading to lack of clear communication. This is particularly true for landlords with multiple rental units. You can mitigate such issues by hiring a professional property manager to ensure open lines of communication throughout. Clear communication and responding quickly can minimize tenant conflicts and increase renewals.

Understand Your Legal Obligations

Real estate is regulated by local and state authorities. This means landlords should understand their legal obligations to ensure compliance and prevent costly penalties. As a landlord, it is imperative that you familiarize yourself with local codes, which include understanding safety regulations, rental inspection requirements, fair housing, eviction procedures and more. Since most people are overwhelmed trying to stay updated on the law, working with licensed property managers can protect your investment.

Insufficient Insurance Coverage

Insufficient insurance coverage for your rental property can leave you vulnerable to financial risks. By obtaining a landlord insurance that includes coverage for property damage, loss of rental income, and liability, you can rest assured that your property is protected. You also want renters to have proper liability insurance coverage and you are listed as an interested party. Most landlords forego this step when leasing property, hence the need to hire property managers. Professionals have the proper coverage and screen tenants to minimize risks associated with inadequate insurance.

Improper Handling of Security Deposits

Financial issues are among the leading causes of disputes between tenants and landlords. Most owners mishandle security deposits, leading to legal consequences. The best way to ensure proper handling of security deposits is to follow local laws regarding security deposit collection, storage, and refunds. Most areas require landlords to provide an itemized statement of the withheld amount. Property managers can follow proper procedures to help you avoid legal trouble and disputes associated with improper handling of security deposits.

Lack of Regular Rent Increase

While regularly adjusting rental rates may seem counterproductive, it goes a long way to ensure you don’t end up at the bottom with low profits. Unfortunately, landlords are rarely informed about the rental market trends, leading to low returns on investment (ROI). A property management company monitors comparable properties and considers periodic rent increases

Neglecting Proper Documentation

Keeping a detailed and accurate record of documentation is crucial for property management success. Landlords often ignore this crucial step, leading to bad tenants and low returns. A professional property manager can help you keep records of lease agreements, communication with tenants, and repair requests. Having proper documentation not only resolves disputes and tracks expenses for tax purposes but also provides a clear history of the property’s management.

Not Staying Informed About Landlord-Tenant Laws

Lastly, staying updated with national, state, and local laws regarding rental properties is crucial since they are constantly changing. A reputable property manager stays updated with the law and collaborates with legal professionals to ensure a more profitable and smoother experience. Additionally, compliance with the law protects you from fines and disruptions to daily operations.

Contact us at 3 Options Realty to book an appointment with our experts and learn more about common mistakes to avoid. Our property managers leverage extensive knowledge and proven strategies to help you maintain happy tenants, protect your investment, and establish a positive reputation.